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PERSON IN CHARGE
IN THE UNITED KINGDOM
The Responsible Person is a key figure in the UK cosmetics market, ensuring that products comply with specific regulations and guaranteeing consumer safety. Having a competent and knowledgeable PR is essential for any company wishing to operate in the UK market.
RESPONSIBLE PERSON IN THE UNITED KINGDOM
The Responsible Person (RP) in the United Kingdom is a natural or legal person established within the United Kingdom, designated by the manufacturer, importer, or distributor of a cosmetic product. This RP acts as the legal representative before the British authorities and is responsible for ensuring that the product complies with UK-specific safety and labeling regulations.
IMPORTANCE OF RP IN THE UNITED KINGDOM
The PR role is essential to ensuring that cosmetic products marketed in the United Kingdom are safe and comply with local regulations. This role is crucial both for protecting consumers and ensuring that companies comply with their legal obligations, avoiding penalties and damage to the brand's reputation.
DESIGNATION OF THE RP IN THE UNITED KINGDOM
Since the United Kingdom's withdrawal from the European Union, cosmetic products marketed in the UK must have a PR established within the country. Companies that previously used an EU-based PR must appoint a new PR within the UK or reassign this role to a UK entity. This person or entity must have in-depth knowledge of local regulations and be skilled in interacting with UK regulatory authorities.
GENERAL DUTIES AND RESPONSIBILITIES OF THE RESPONSIBLE PERSON IN THE UNITED KINGDOM
01
Regulatory Compliance
The UK PR must ensure that the cosmetic product complies with all provisions of the UK Cosmetics Regulation (based on Regulation (EC) No. 1223/2009, with local amendments). This includes ensuring that all necessary safety assessments have been carried out.
02
SCPN Notification
Before placing a product on the market in the UK, the PR must notify it through the Cosmetic Products Notification Service (CPNS) , the UK equivalent of the EU Cosmetic Products Notification Portal (CPNP) . This notification is mandatory and must include detailed information about the product, such as its formulation, labeling, and safety assessments.
03
PIF
Product Information File
The RP must compile and maintain an updated Product Information File (PIF), which includes all documents demonstrating product conformity. This file must be available to the competent authorities in the event of an inspection or audit.
The PIF should include details such as product description, safety reports, manufacturing methods, evidence of beneficial effects, and data on animal testing (if applicable).
04
Labeled
It is the RP's responsibility to ensure that product labeling meets UK requirements, including information in the official language of the country of sale, a list of ingredients, a best-before date, and precautions for use.
In addition, the PR must ensure that the product's advertising claims are not misleading and are supported by adequate scientific evidence.
05
Incident Management and Post-Marketing Monitoring
The PR must implement a monitoring system to identify any safety issues once the product is on the market. If a health risk is identified, the PR must inform the competent authorities and take the necessary corrective measures, such as a product recall.
In addition, the RP is responsible for managing any serious incidents related to the product, notifying the relevant authorities.
06
Cooperation
with the Authorities
The PR must be prepared to cooperate with national and European authorities during inspections or audits, providing access to the PIF and any other required documentation.
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